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Google Workspace Business Starter (Gsuite) to Office 365 Migration Plan

Main Points

  • To migrate from a Google / Office 365 solution to strictly an Office 365 solution would cost around $7000 or more per year from a strictly software cost. (That figure is on the low end). Check out this spreadsheet to see the exact figures: https://docs.google.com/spreadsheets/d/1SpmWYJBOw_F6hxZyDUvwKODz4XxwG7MVChn7mdPbYIo/edit?usp=sharing
  • The main reason that this migration would cost more is because so few Microsoft plans include Azure AD. This means that we either have to get much more expensive licenses or we have to double up licenses.
  • Advantages to Migrate
    • Fewer platforms to manage
    • More document storage

 

General Notes

  • Spreadsheet Link for pricing: https://docs.google.com/spreadsheets/d/1SpmWYJBOw_F6hxZyDUvwKODz4XxwG7MVChn7mdPbYIo
  • As of 2023-05-08 we are on Google Workspace Business Starter: Usage of 125 seats
    • We are on a flex plan that allows us to change licenses and cancel at any time without penalty
    • Starting 2023-05-15 we will be paying $7.20 per user per month
    • This plan includes 30GB of storage
  • Microsoft has a tool for data migration. I am not sure if it can be used for a company with fewer than 150 employees https://docs.microsoft.com/en-us/fasttrack/data-migration
  • Office 365 - We have two main types of licenses F3 (online Office), and Apps for Business (desktop office). 
    • Microsoft F3 - $8 ($6.74 actual) / User / Month - Every employee in the company has this. 2GB Storage 
    • Apps for business - $8.25 ($6.99 actual) / User / Month - About half the company has this license. 1TB Storage (does not have teams or email) 2GB Exchange (email) storage.
    • To get the functionality we need we would need to upgrade everyone to an Office 365 E3 License - $23 / user / month
  • Licensing Links:

Things to consider

  • Everything with a Google login will no longer work once we are off Google
    • Slack
    • Zoom
    • Atlassian
  • Automations happen in Google
    • OCR and Indexer reporting
    • Revver Stats
      • Python to Google Sheets (verify who this user is tied to)
  • Google Resources - Rooms, Zoom rooms

Questions

  • Do employees with an Apps for business license still need an F3 license?

General Steps

  • Begin migrating services with Google logins to start using Azure AD or password logins.
  • Setup IMAP for email accounts so employees can begin accessing mail using Outlook.
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